Compliance portal for UK care providers
One place to manage every compliance check, document and relocation step for care workers recruited from abroad.
- Client
- UK care provider
- Year
- 2025
The challenge
Care providers that sponsor workers from abroad must be able to show, at any time, that each worker's right to work, visa, identity and DBS checks, health clearance and references are complete and in date.
Kept in spreadsheets, inboxes and paper files, that information is slow to pull together for an audit, and expiry dates are easy to miss.
What we built
Complete worker records
Personal details, addresses and nationalities, education and employment history, referees and declarations, held in one profile per worker.
Every compliance check
Identity, DBS, immigration and sponsorship, visa applications, health records and references, each with its own status.
Document library
Uploads with expiry dates, documents that need signing, comments, and one view of every document across the team.
Alerts before anything lapses
Compliance alerts, in-app notifications and scheduled email reminders, so renewals happen before the deadline.
Relocation logistics
Flight requirements, options and bookings, plus housing and vehicle arrangements for workers on arrival.
Team and recruitment
Team and company management, member roles, recruitment and interview records, and an exportable overview.
How it works
- Add the workerRecruiters create a profile and record the worker's details as recruitment progresses.
- Record checks and documentsEach check is logged with its evidence, expiry date and, where needed, a signature.
- Let the portal watch the datesScheduled jobs raise alerts and send email reminders ahead of every expiry.
- See where everyone standsManagers see the whole team's status at a glance and export it when an audit comes.
Technology
- PHP
- MySQL
- Tailwind CSS
- Scheduled jobs (cron)
- Email notifications
- E-signatures
